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Council Meetings: Old and New

Minutes are now available from the previous Council Meeting, and the next Council Meeting is just around the corner (Thu Nov 7, at Escondido URC). Here are the minutes in PDF, and here is also a PDF of events throughout the 2013-14 year.

For your convenience, I also paste all of the minutes into this news item, if that is more convenient. Please take a few minutes to read through these and be aware of important discussions that affect the whole council; such as plans for various Field Day events, and Pinewood Derby regulations.


Southern California Council Meeting Minutes


7:00pm, 5 September 2013

Bellflower One Christian Reformed Church

17603 Ardmore, Avenue, Bellflower, California

The first stated meeting of the Southern California Cadet Council in Cadet Year 2013-2014 was called to order at 7:05p.m. by Gareth Evans, Council President and at-large Board Member

  1. Prayer and Devotion. Gareth Evans provided the devotion. Reading from Philippians 1:4-6, Gareth reminded the council members of the importance of being prepared. He tied this devotion to next year’s Cadet them – A Work in Progress and to his workshop.

  2. Counselor Training (Workshops). A single workshop was provided at this council meeting. Bernie led a workshop challenging each to answer the question, “Why are You a Cadet Counselor”.

  3. Announcements

Gary Evans introduced two representatives from a new council member – Emmanuel Reformed Church (Club number 1510). (Later, the board was informed that Justin Grasmeyer will assume the leadership position for this club.)

After a coffee break and refreshments, the Business Meeting was called to order by Gareth Evans at 8:06p.m.

  1. Roll Call. The following clubs reporting counselors attending:





Anaheim CRC


Artesia 1 (inactive)


Artesia Trinity CRC


Bayview OPC



Bellflower Bethany



Bellflower Bethel



Bellflower 1



The Bridge



Bellflower Rosewood



Crosspoint CRC



Chino 1



Anaheim Christ Reformed (URC)


Emmanuel RC



Escondido URC



Long Beach CRC



Oasis Moreno Valley


The River (Redlands)


Hope Riverside


San Diego New Life PCA


Sun Valley



San Marcos CRC


Westminster OPC

Church name in bold indicates H/C attending

Church information in italics indicates club inactive for the 2012-2013 Cadet year

Two at-large council members attended: Gary Evans, Council President and George Bell, Council Quartermaster

  1. Council Board Nominations. Gary Evans introduced this item. The council unanimously approved his election as Council President for a three-year term.
  2. Field Day. The annual event will be held on Saturday, December 7th at Ontario Christian High. Camping on Friday evening will be available with the campus open after 5:00pm.

The question was raised whether the Board wanted to continue offering Compass Reading in light of the increased emphasis on GPS technology. The Board determined that Compass Reading will remain, at least for the near future.

Gary Conrad (Council Congressman and Head Counselor, Crosspoint CRC (Club No. 1531) agreed to purchase three new pup tents for use at Field Day.

Marksmanship remains an event of concern, given the increased number of counselors needed to run this event.

It was recommended that the knot tying badge be made a prerequisite for the knot tying event. This item was deferred to the Executive Board for discussion.

Dave Lewis (Council Treasurer and Head Counselor, The Bridge (Club No. 1520) suggested clubs list all cadets on the registration form and then just cross off the boys who do not attend. It was decided that colored event cards would be used for first-time Cadets since some clubs are having boys enter the program above the Group A level. These cards would identify these boys as being eligible to participate in the Landmarks event.

The November council meeting will focus more on registration processes and event coverage.

  1. Pinewood Derby. Gary Evans introduced the discussion for next year’s Pinewood Derby. The final assignment list will be determined/approved at the next council meeting. The council asked for confirmation for the rotation of three host clubs – Bellflower Bethany (west region), Crosspoint (east region), and New Life PCA (south region). A subcommittee of Paul deVries and Rueben Settergren) was asked to investigate hardware requirements if the council decides to acquire permanent computer systems.

Gary Evans reviewed the decisions made by the Executive Board in reaction to an incident at last year’s Pinewood Derby.

  • Kits acquired from S&W will be provided to all clubs, but without axles pre-drilled.
  • Allow the registrar to interview the Head Counselor in any case where the Cadet’s car workmanship is questioned.
  • Allow the registrar to interview any Cadet whose car is questionable to determine if the Cadet did the majority of the work.
  • Allow the registrar to disqualify any car whose workmanship is questioned.
  • Require Head Counselor certification of all cars entered into the derby by Cadets from his club.
  • No graphite will be allowed onsite during the derby.
  • Require the Cadet to present his car at the registration table on the day of the derby.
  1. Homosexuality in Cadets. The Board discussed the recent decision by the Boy Scouts of America to allow homosexual scouts, and the reaction by the Executive Committee of the Calvinist Cadet Corps (published on the CCC website).
  2. Council Constitution. Craig Doty (Council Secretary and H/C Bayview OPC (Club No. 1585) informed the council he was working on revising the 1983 edition of the Constitution. He stated his intention to have it ready for the next council meeting.
  3. Council Rocket Launch. This annual event will be added to the council calendar for a date to be determined in June 2014.
  4. Council Calendar. Craig Doty provided council members with the 2013-2014 Council Calendar of Events. Several items were discussed/confirmed
  • AGI Event will be tentatively hosted by Crosspoint CRC
  • Cadet Executive Director Dick Broene will be visiting our council meeting on January 24th
  • Camporee Certification in April will be hosted by Long Beach CRC
  1. Board Reports
  • Congressmen Report. Provided by Matt Gabrielse and Gary Conrad. Clubs need to have the annual registration turned in by 15 October. It is due to Corps by 22 October.
  • DCE Report. Bernie Gabrielse (Council DCE and H/C Chino 1 (Club No. 1530) and Craig Doty notified council members of our next Southwest Region Counselors Conference to be hosted by the Southern California Council, on 7-8 March 2014.
  • Treasurer’s Report. Dave Lewis presented the financial status of the council. The report will be posted to the website.
  • Quartermaster’s Report. George Bell will try to get extra axles for the pinewood derby cars. Clubs should order prior to Field Day, if possible.
  • Secretary’s Report. Craig informed council members to some changes to the website and noted the approved Council Schedule of Events will be added.

Next Council Meeting: Gary Evans noted the next meeting of the Southern California Cadet Council will be hosted by Escondido URC on Thursday, 7 November, beginning at 7:00pm

He also thanked the counselors from Bell 1 for hosting the meeting and closed it with prayer for the ministry to the boys in our clubs, the decisions and plans made tonight, and traveling mercies at 9:45p.m. Council members closed the meeting by singing the Cadet Hymn.

In service to the King and His Kingdom,

Craig P. Doty